Are your emails lacking that professional touch? If the answer is yes, we’re here to help. By adding a Gmail signature, you can elevate your email game and make a lasting impression. Whether you’re a business professional, freelancer, or just want to spruce up your personal emails, follow these simple steps to create a polished Gmail signature.
If you have an iPhone, we have steps for adding a custom signature to your emails. Just click here.
Step 1: Access Gmail settings on desktop
- Log in to your Gmail account on your desktop
- Click the gear icon in the top-right corner to open Settings
- Then click See all settings
- Make sure you’re on the General tab
Step 2: Create your signature
- Scroll down in the settings until you see the Signature section
- If there are no signatures, click Create New
- Where it says, Name new signature, give your signature a name (e.g., “Work”).
- Then click Create
- Next, craft your signature text: Some things to consider including are your name, job title, and company. Add relevant contact information, such as your website, newsletter address, phone number, or social media links. Keep it concise and professional.
- You can adjust the font , style and colors as needed in the task bar right below it.
- You can also insert a company logo by moving the cursor to the task bar and clicking insert image, select the logo and and resize as necessary
Step 3: Customize for different purposes
Here’s how to create multiple signatures:
- Click Create New to make additional signatures
- Name them (e.g., “Casual,” “Personal,” etc.)
- Next, click Create
- Then, type each signature based on its purpose
- Below that you are going to see a section called Signature defaults. There are two categories available.
- For New Email Use: This signature will be automatically added to new emails you compose.
- On Reply/Forward Use: This signature will be added when you reply to or forward an email.
- By default, both options are set to No Signature
- Click under each category to select the appropriate signature you’ve created
Step 4: Fine-tune signature settings
- Next, click the box if you want to insert signature before quoted text in replies and remove the “–” line that precedes it.
- Scroll down and click Save Changes.
MORE: HOW TO USE SMART COMPOSE TO WRITE EMAILS FASTER ON GMAIL
How to set up your Gmail signature on Android
Your signature only shows up for messages you send from the Gmail app.
- Open the Gmail app
- In the top left of the screen, tap the three horizontal lines
- Scroll to the bottom, then tap Settings
- Choose the Google Account where you want to add a signature
- Tap Mobile Signature
- Enter the text for your signature
- Tap OK
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How to set up your Gmail signature on iPhone
Your signature only shows up for messages you send from the Gmail app.
- Launch the Gmail app on your iPhone
- Tap the three horizontal lines located in the top-left corner of the screen
- Scroll down and select Settings
- Under the “Compose and Reply” section, tap on Signature settings
- Turn on the switch for Mobile Signature
- Now you can type your desired email signature into the provided area. Craft your signature with relevant information, such as your name, job title, web address, newsletter link, and phone number
- Then tap Done
MORE: HOW TO STOP SPAM EMAIL IN GMAIL
Kurt’s key takeaways
Now you know how to set up your Gmail signature on your desktop and your phone. From now on, all your outgoing emails will have that professional touch. Remember to keep it concise, relevant, and aligned with your personal or business brand.
What’s your biggest email pet peeve? Let us know in the comments below.
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